srakalab.blogg.se - Taking the minutes

Taking the minutes how to#

Documents that may be handed out as the meeting progresses, such as copies of a list of proposals to be voted on.Names of all the members present – includes guests and speakers.In addition, the agenda also includes other details, which need to be incorporated in the minutes.

Taking the minutes how to#

The meeting agenda will serve as a guide for how to take notes and prepare the minutes. If it’s not possible for the chair and secretary to meet and come up with a draft, then it’s up to the secretary to get a copy of the agenda before the meeting starts. For example, the person recording minutes could work with the chair to draft a document that will serve as an agenda and provide the format for the meeting. That said, the chairperson and the secretary or minutes-recorder should work together to determine the agenda of the meeting beforehand. If a meeting is well-planned in advance, taking minutes will be a lot easier.

Filing or storage of minutes for referencing in the future.

There are five main steps involved in recording the minutes of a meeting. Steps Involved in Recording Meeting Minutes Their task is to provide an accurate record of what transpired during the meeting. The minutes of a meeting are usually taken by a designated member of the group. They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. Meeting minutes are notes that are recorded during a meeting.